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Eleanor T. Bishop
● Active case
Stage IIA
MRN-2024-09102 · DOB: 1958-06-14 · F · Dx: Oct 22, 2024 · Breast C50.4
Abstract →
Review
Demographics
Diagnosis
Abstraction (NAACCR)
Documents 3
Submission History
Audit Trail
Personal Information
Edit
First Name
Eleanor
Last Name
Bishop
Date of Birth
Jun 14, 1958 (66 yrs)
Sex at Birth
Female
Race
White
Ethnicity
Non-Hispanic
Address
2847 Westbrook Lane, Richmond, VA 23228
MRN
MRN-2024-09102
SSN (last 4)
••••7842
Registry Status
Reportability
AI confidence: 98%
✓ Reportable
Case status: Abstracted
Pipeline stage: Workbench
Received: Oct 22, 2024
Dx date: Oct 18, 2024
Days in system: 27
Timeliness: On track
Assigned to: Registrar
Registry
Registry
Incidence report · NAACCR v24 · 30th of month
AI Pipeline
OCR
›
De-ID
›
Classify
›
Casefinding
›
Abstracting
›
Validation
›
Workbench
● LIVE
Review in Workbench →
Processing
3
Completed today
14
Avg confidence
94%
Avg time/case
8.2s
Auto-routed
11
Flagged
2
New Patient Registration
Registry intake — links patient to EMR and opens AI abstraction pipeline
Save draft
Register & start AI pipeline →
Module
Document Ingestion
Documents today
41+8
Processing now
3in queue
Success rate
99.1%
Avg AI time
3.2s
Failed today
0
Total ingested
847
AI Pipeline
OCR
De-ID
Class.
Casefinding
Abstract
🔍
📅All dates▾
Showing 7 of 847
⚡ Sources
⤒ Upload
Queue today
24
Auto-approval
76%
Avg AI conf.
94%
Signed off
11
Overdue
1
Case tiers:
T19 auto
T25 quick
T36 review
T43 manual
T51 complex
▦ Worklist
▤ Case view
⚡ Batch Signoff 9
| Patient | Site / Histology | Stage | Tier | AI confidence | Status | Due (VCR) ▲ | Flags |
|---|
0 cases selected ·
Clear
⚡ Approve & submit selected
Submission Pathway
10 VA locations
Onvera → eMaRC Plus → Virginia Web Plus → VCR/VDH ✓
2 NC locations
Onvera → NCDR Web Plus → NCCR ✓ + dual-report to VCR where applicable
VCR deadline
9 days
? VCR Help
⚡ Submit All (VCR + NCCR)
Ready to submit
12
Submitted YTD
847
Accepted
843
Rejected
4
Acceptance rate
99.5%
REGISTRY DEADLINE
12d
30th of each month
Cases Today
24
+6 vs yesterday
Pending Review
12
needs attention
AI Accuracy
94.2%
+1.4% this month
Follow-up Overdue
3
past 180-day threshold
Rejected
4
needs resubmission
Actions Needed
4 items
View all →
⚠️
12 cases need registrar review
Oldest: 2 days · 1 overdue
12
✗
4 submissions rejected
NAACCR edit errors — resubmit
4
⏱
3 patients follow-up overdue
Past 180-day threshold
3
📤
2 cases ready to submit
Approved + validated
Ready
Cases by Site · YTD
Full analytics →
Breast
72
Colon/Rectal
48
Lung
38
Prostate
32
Other
18
Total YTD: 208 cases
USA State Registry
Recent Activity
Full audit log →
✓
Walsh, C. submitted — accepted
2 hours ago · Alex Morgan
✓
Tanner, R. abstract approved — ready to submit
3 hours ago · Alex Morgan
✗
Okonkwo, D. registry rejected — Edit 1270 date conflict
4 hours ago · USA State Registry
⏱
Novak, J. follow-up now 12 days overdue
5 hours ago · System
⤓
3 path reports uploaded — queued for AI
5 hours ago · Manual upload
Screened today
41
Reportable
24
Non-reportable
11
Suspense file
6
AI accuracy
98.4%
CoC 4.4 rate
99.1%
Edits checked
450+
Passed
448
Needs review
2
Auto-fixed
14
VCR errors
0
Analytics
· Last 30 days
⬇ Export
AI Analytics
CLAUDE SONNET 4
De-identified data only
Ask questions in plain English — get instant insights from your registry data
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Analyze →
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Try:
Stage III breast cases Q3 2024
Compare timeliness across all locations
Which cases were auto-approved by AI this month?
HER2 positive cases by site
Cases pending registry submission older than 30 days
Total cases
847
+18% vs prior period
Avg time to abstract
8.2s
11× faster than manual
AI accuracy
94.2%
+1.4% this period
VCR acceptance rate
99.5%
Best on record
Cases by Primary Site
Breast (C50.x)
72
8.5%
Colon/Rectal
48
5.7%
Lung (C34.x)
38
4.5%
Prostate (C61)
32
3.8%
Gynecologic
22
2.6%
Other
635
75%
Stage at Diagnosis
Stage I
237
28%
Stage II
263
31%
Stage III
186
22%
Stage IV
119
14%
Unknown/NA
42
5%
AI Accuracy by Field Category
Primary site / ICD-O-3
99%
Demographics
99%
Histology / Morphology
98%
Site-specific factors (ER/PR/HER2)
96%
Staging (TNM / AJCC)
94%
First course treatment
84%
Treatment dates / sequence
78%
Timeliness — 6-Month Trend
May
Jun
Jul
Aug
Sep
Oct
CoC target: 90%
Current: 96.1% ↑
Registry Network
US Cancer Center
National testing registry · 1 location · USR reporting
● Live · USR
Manage in Settings →
Cases YTD
847
+18% vs prior period
Pending Review
12
needs attention
AI Accuracy
94.2%
+1.4% this month
Timeliness
96.1%
of 180d · above target
Submitted YTD
100
96% accepted
USR Deadline
12d
30th of each month
CoC Accreditation Readiness
94%
overall · Organization
Next survey
Mar 2026
10 months away
Standards met
31/34
3 need attention
Quality measures
4/4
all above threshold
Last accredited
2023
3-year cycle
CoC Standards Scorecard
2023 Standards
4.1
Cancer Committee
Leadership, membership, meeting frequency
✓ Met
1.3
Cancer Conference
Prospective case presentations · min 10% analytic
✓ Met
18 of 24 cases presented prospectively YTD
4.4
Timeliness of Reporting
90% of cases abstracted within 6 months of dx
✓ Met
96.1% on-time · Target: 90% · Onvera AI-driven
4.5
Follow-up of Analytic Cases
90% of living analytic cases with annual follow-up
⚠ At risk
87% current · Target: 90% · 3 patients overdue
4.6
Quality of Reported Data
Data accuracy via reabstraction audit
✓ Met
99.1% data accuracy · Last audit: Sept 2024
4.7
Cancer Registry Operations
CTR-managed registry with documented procedures
✓ Met
7.1
Psychosocial Distress Screening
Screening tool implemented for all cancer patients
✗ Gap
72% screened · Target: 100% · Action plan required
7.2
Survivorship Care Planning
Care plan provided to all completing treatment
⚠ At risk
83% receiving care plans · Target: 100%
Deficiency Tracker
2 open
Standard 7.1
Psychosocial Distress Screening gap
Due: Jan 2025
Only 72% of new cancer patients receiving distress screening. Missing NCCN-validated tool integration.
Corrective action: underway
View plan →
Standard 4.5
Follow-up rate below 90% target
Monitoring
3 patients past 12-month follow-up window. Currently at 87% — 3% below CoC minimum threshold.
Monitoring monthly
Open Follow-up →
Open Deficiencies
3 need attention
Standard 4.4 — Case completeness timeliness
2 cases beyond 6-month abstraction window · Fredericksburg (VOA-007)
Due in 14 days
Go to workbench →
Standard 7.3 — Follow-up contact rate
Follow-up rate 88% · CoC requires ≥90% · 4 patients need contact
Due this month
Go to follow-up →
Standard 1.3 — Cancer committee meeting frequency
Next scheduled meeting: November 15 · Agenda not yet submitted
Informational
Details
Cancer Conference Log · 2024
+ Add entry
Date
Cases presented
Prospective
Total
Oct 2024
Henderson, Tanner, Nguyen
3/3
3
Sep 2024
Garcia, Patel, Okonkwo, Walsh
4/4
4
Aug 2024
Kim, Lopez, Brown, Ahmed, Vasquez
5/5
5
Jul 2024
Johnson, Smith, Chen, Reyes
4/4
4
YTD total: 24 cases · Prospective: 24/24 (100%) · CoC 1.3 requires ≥10% analytic
Quality Measures · CoC 2024
All thresholds met ✓
BCSRT
Breast Conserving Surgery + Radiation Therapy
97%
threshold: 90%
34 of 35 eligible patients received RT after BCS
+7% above threshold
HER2 Testing
Breast cancer patients with HER2 testing documented
100%
threshold: 90%
72 of 72 breast cancer cases with HER2 documented
Perfect score
ER/PR Testing
Breast cancer with hormone receptor status documented
100%
threshold: 90%
72 of 72 breast cancer cases with ER/PR status
Perfect score
nBxa12
Colon cancer with ≥12 lymph nodes examined
94%
threshold: 85%
47 of 50 resected colon cases with ≥12 nodes
+9% above threshold
Upcoming Deadlines
Nov 5
REG Monthly Submission
12 cases pending · 9 days away
Submit →
Dec 31
Annual Case Completeness Audit
CoC 4.6 · Year-end reabstraction sample due
Schedule →
Jan 15
NAPBC Annual Report
Breast program data submission to NAPBC
Prepare →
Mar 26
CoC Accreditation Survey
3-year survey · 10 months away · Readiness: 94%
Readiness →
Survey Readiness Checklist
12/15 complete
✓Cancer committee meeting minutes current
✓CTR credentials on file for all registrars
✓Cancer conference logs complete (YTD)
✓Quality measures above all thresholds
✓Registry data submitted to VCR (current)
✓Timeliness ≥90% (currently 96.1%)
✓Data accuracy audit completed (99.1%)
✓Physician leadership roster current
✓Multidisciplinary team documented
✓Patient navigation program documented
✓Survivorship program plan on file
✓Palliative care referral pathway documented
⚠Psychosocial distress screening at 72% (gap)
⚠Follow-up rate at 87% — 3% below target
✗Survivorship care plan documentation gap (83%)
⬇ Export compliance report PDF
124
total in follow-up
3
overdue
11
due this month
87%
follow-up rate
🔍
+ Add contact
⚠ Overdue — past 180-day threshold
JN
James A. Nguyen
MRN-2024-09087 · Colon C18.2 · Stage III · Dx: Apr 2024
12 days overdue
Last contact: Apr 22, 2024
📞 Contact
Log contact
Next step: Phone contact attempt. If unreachable, send certified letter. Check SSDI/obituary. CoC 4.5 requires annual contact — this affects registry compliance.
LC
Leonard B. Cross
MRN-2024-09044 · Prostate C61 · Stage II · Dx: Mar 2024
8 days overdue
Last contact: Mar 18, 2024
📞 Contact
Log contact
SO
Sandra K. Oates
MRN-2024-09038 · Breast C50.4 · Stage I · Dx: Feb 2024
3 days overdue
Last contact: Feb 10, 2024
📞 Contact
Log contact
⏱ Due this month
MH
Martha L. Henderson
MRN-2024-08841 · Breast C50.4 · Stage IIA · Dx: Oct 2023
Due in 8 days
Annual follow-up · Last: Oct 3, 2023
📞 Contact
Log contact
RJ
Robert J. Tanner
MRN-2024-08839 · Colon C18.2 · Stage III · Dx: Oct 2023
Due in 15 days
Annual follow-up · Last: Oct 15, 2023
📞 Contact
Log contact
✓ On track (110 patients)
110 patients currently on track for annual follow-up. Next due dates: Nov–Dec 2024.
Audit Log
· Complete activity trail · HIPAA compliant · Tamper-evident · INTERNAL
🔍
⬇ Export
Events today
47
Submissions
12
Overrides
2
AI actions
31
Integrity
✓ Verified
Timestamp
User
Action type
Detail
Patient / MRN
Status
10:14:22
Reg
◻ submit
✓
10:11:08
AI
⤓ ingest
✓
10:08:45
Reg
✓ approve
✓
10:06:31
AI
⤓ ingest
✓
10:04:18
Reg
✎ override
⚠
10:02:55
AI
↗ route
✓
09:58:42
AI
⤓ ingest
✓
09:55:11
Reg
✓ approve
✓
09:52:08
AI
⤓ ingest
✓
09:48:33
VDH
◻ submit
✓
09:44:19
VDH
◻ submit
✗
09:40:05
Reg
◻ submit
✓
09:36:52
AI
✓ approve
✓
09:32:41
Reg
→ login
✓
09:28:17
AI
⤓ ingest
✓
09:24:03
AI
↗ route
⚠
09:20:49
AI
⤓ ingest
✓
09:16:35
Reg
✎ override
⚠
09:12:21
AI
⤓ ingest
✓
09:08:07
AI
⤓ ingest
✓
08:59:44
AI
⤓ ingest
✓
08:52:18
Reg
✓ approve
✓
08:48:55
AI
↗ route
⚠
08:44:31
AI
⤓ ingest
✓
08:40:17
Reg
✓ approve
✓
Yesterday
VDH
◻ submit
✓
Yesterday
Reg
◻ submit
✓
Yesterday
AI
⤓ ingest
✓
Yesterday
Reg
✓ approve
✓
Yesterday
AI
⤓ ingest
⚠
SR
Registrar, CTR
Admin · Lead Registrar · Organization
● Active session